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Contractor Change Order Template

Record a change to a signed contractor agreement — the new scope, cost and schedule — and get both sides to approve it.

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Contractor Change Order

This change order records a change to the Contractor Service Agreement dated [ORIGINAL AGREEMENT DATE] between [YOUR BUSINESS NAME] ("Provider") and [CLIENT NAME] ("Client").

It is agreed in addition to that agreement. Everything not changed here stays the same.

  1. 01Change requested

    [DESCRIBE THE CHANGE — for example: adding a wall, upgrading materials, an extra room, or work uncovered once walls or floors are opened].

  2. 02Reason for the change

    [WHY THE CHANGE IS NEEDED — e.g. client request, site conditions, or material availability].

  3. 03Cost impact

    Original agreement total: [ORIGINAL TOTAL]. This change: [+/- AMOUNT]. New agreement total: [NEW TOTAL]. [ADJUST DEPOSIT OR PAYMENT SCHEDULE IF NEEDED].

  4. 04Schedule impact

    This change [does not affect / adds [NUMBER] days to] the timeline. New estimated completion: [DATE].

  5. 05Everything else stays the same

    All other terms of the original agreement remain in force and apply to this change.

  6. 06Approval

    Work on this change does not start until both parties sign below. Signing approves the new scope, price and schedule above.

Approved by both parties:

Provider: ______________________________ Date: ______________

[YOUR BUSINESS NAME]

Client: ________________________________ Date: ______________

[CLIENT NAME]

Text in [BRACKETS] is for you to fill in. A change order alters a legally binding agreement and its price, so this general template is not legal advice — for significant changes, check it against your original contract and have it reviewed. Both parties should sign before the change work begins. Prepared with CloseSign.

Sign changes on the spot

CloseSign sends a change order for a mobile e-signature and keeps it with the original agreement and its audit trail — so a scope change is documented, not just discussed.

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Questions

Is this contractor change order template free?
Yes. Copy it or download it as a text file — no email, no account, no sign-up. It can also be sent for a mobile e-signature with CloseSign.
What is a change order?
A short written record of a change to an existing agreement — the new scope, cost and schedule — signed by both people before the extra work starts.
Why not just agree changes verbally?
A signed change order prevents "that wasn’t the deal" disputes and keeps your total and timeline documented. It is the single most useful habit for protecting a job’s margin.
How do I fill it in?
Reference the original agreement’s date, describe the change, fill in the cost and schedule [BRACKETS], and both parties sign before the change work begins.

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