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Catering Service Agreement Template

For caterers quoting menus, headcount and service staff.

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Catering Service Agreement

This Catering Service Agreement ("Agreement") is made on [DATE] between [YOUR BUSINESS NAME] ("Provider") and [CLIENT NAME] ("Client").

This agreement covers catering services for an event on [EVENT DATE]. The work, price and any deposit are: [DESCRIBE THE WORK, THE TOTAL PRICE AND ANY DEPOSIT].

The Provider will carry out that work for the Client on the terms below.

  1. 01Services and timing

    Covers the services, setup and hours listed above for the event date and venue described.

  2. 02Deposit and balance

    A non-refundable deposit reserves the date. The balance is due [NUMBER] days before the event.

  3. 03Cancellation

    Cancellations within [NUMBER] days of the event are charged [PERCENT]% of the total. The deposit is non-refundable at any point.

  4. 04Venue access and setup

    The client ensures venue access from [TIME] for setup. Delays to access shorten the service rather than extend the agreed hours.

  5. 05Events outside our control

    If either party cannot perform because of events outside their reasonable control, they will reschedule where possible or refund amounts not already committed.

  6. 06Guest conduct and damage

    The client is responsible for their guests. Damage to the provider’s equipment by guests is charged at replacement cost.

  7. 07Menu, headcount and dietary needs

    The menu and guest count are as agreed above, including listed dietary needs. Final headcount is confirmed by [DATE] and is the minimum billed.

  8. 08Food safety and leftovers

    The provider follows food-safety practice through service. For safety, the provider is not responsible for food handled or stored by others, or for leftovers taken by guests.

Both parties agree to the terms above.

Provider: ______________________________ Date: ______________

[YOUR BUSINESS NAME]

Client: ________________________________ Date: ______________

[CLIENT NAME]

This template is general information, not legal advice. It reflects the clauses CloseSign uses for event services work; have a professional review it for your own situation.

Skip the copy-paste

Describe the job in a sentence and CloseSign drafts this agreement for you, then sends it for a signature on your client’s phone — with a tamper-evident PDF for both sides.

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Questions

Is this catering service agreement template really free?
Yes. Read it, copy it, or download it as a text file — no email, no account, no sign-up. If you want it signed, you can send it for a mobile e-signature with CloseSign.
Is this a legally binding contract?
It becomes binding once both people agree to it — ideally in writing, with a signature. This template is general information, not legal advice. For anything high-value or unusual, have a professional review it for your situation and jurisdiction.
How do I fill it in?
Replace the text in [BRACKETS] — the business and client names, the work, the price and any deposit — with your own details. Everything else is ready to use as written.
How do I get it signed?
Send the finished document to your client to sign however you like. Or paste the details into CloseSign, and it sends a link your client signs on their phone — you both get a tamper-evident PDF with an audit trail.

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