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AC Installation Service Agreement Template

For AC and cooling-system installs, with equipment and warranty terms.

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AC Installation Service Agreement

This AC Installation Service Agreement ("Agreement") is made on [DATE] between [YOUR BUSINESS NAME] ("Provider") and [CLIENT NAME] ("Client").

This agreement covers supplying and installing an air-conditioning system as described above. The work, price and any deposit are: [DESCRIBE THE WORK, THE TOTAL PRICE AND ANY DEPOSIT].

The Provider will carry out that work for the Client on the terms below.

  1. 01Service call

    Covers attendance and diagnosis, plus any repair agreed after diagnosis. The call-out fee covers attendance and diagnosis only.

  2. 02Fees and payment

    The call-out fee is [AMOUNT], applied against the repair if the client proceeds. Payment is due on completion.

  3. 03Parts

    Parts are billed at cost plus [PERCENT]% or as quoted. Special-order parts may require a deposit and a lead time.

  4. 04Diagnosis and approval

    The provider diagnoses and quotes before carrying out repair work. No work beyond the approved quote proceeds without the client’s approval.

  5. 05Warranty

    Workmanship is warranted for [NUMBER] days. Parts carry their manufacturer’s warranty only.

  6. 06Existing systems

    The provider is not responsible for the age or condition of the existing system, or for unrelated faults that the work reveals.

  7. 07Equipment, sizing and permits

    The unit and its sizing are as specified above. Any permits, electrical upgrades or ductwork are included only if listed. [NOTE INCLUDED / EXCLUDED WORK].

  8. 08Manufacturer warranty

    The equipment carries the manufacturer’s warranty; the provider warrants its own installation workmanship for [PERIOD]. The warranty may require registration and regular servicing by the client.

Both parties agree to the terms above.

Provider: ______________________________ Date: ______________

[YOUR BUSINESS NAME]

Client: ________________________________ Date: ______________

[CLIENT NAME]

This template is general information, not legal advice. It reflects the clauses CloseSign uses for hvac / plumbing work; have a professional review it for your own situation.

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Describe the job in a sentence and CloseSign drafts this agreement for you, then sends it for a signature on your client’s phone — with a tamper-evident PDF for both sides.

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Questions

Is this ac installation service agreement template really free?
Yes. Read it, copy it, or download it as a text file — no email, no account, no sign-up. If you want it signed, you can send it for a mobile e-signature with CloseSign.
Is this a legally binding contract?
It becomes binding once both people agree to it — ideally in writing, with a signature. This template is general information, not legal advice. For anything high-value or unusual, have a professional review it for your situation and jurisdiction.
How do I fill it in?
Replace the text in [BRACKETS] — the business and client names, the work, the price and any deposit — with your own details. Everything else is ready to use as written.
How do I get it signed?
Send the finished document to your client to sign however you like. Or paste the details into CloseSign, and it sends a link your client signs on their phone — you both get a tamper-evident PDF with an audit trail.

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